Track every diligent search, document carrier declinations, calculate state-specific taxes, and file with stamping offices — all from one screen. No more spreadsheet nightmares or missed deadlines.
Pending Filings
14
-3
Filed This Month
38
+12
Avg Filing Time
1.2d
-0.8d
Compliance Rate
99.6%
+0.4%
What it is
Surplus lines placements carry strict regulatory obligations — diligent search requirements, carrier declination documentation, stamping office filings, and state-specific tax remittance. Missing a step exposes your agency to fines, license action, and E&O liability. Insurstein centralizes the entire surplus lines workflow so nothing falls through the cracks.
Every state has different diligent search requirements, filing deadlines, and tax rates for non-admitted placements. Agencies juggling surplus lines across multiple states often rely on spreadsheets and manual tracking, creating gaps that only surface during audits. One missed filing can trigger penalties that dwarf the commission earned.
Insurstein tracks each surplus lines policy from initial declination through final filing. The system prompts you for required declinations based on the insured's state, calculates applicable taxes, and monitors filing deadlines. Every step is time-stamped and stored, giving you a defensible audit trail whenever regulators or E&O carriers come knocking.
Core capabilities
Document admitted carrier declinations with timestamps and reasons to satisfy state diligent search requirements.
Each declination is logged with the carrier name, date contacted, reason for declination, and the producer who performed the search. The system tracks how many declinations are needed per state and flags policies that haven't met the threshold.
Apply the correct surplus lines tax rate, stamping fee, and fire marshal assessment based on the insured's state.
Tax tables are maintained for all 50 states and updated as rates change. The system calculates total taxes due including any municipal surcharges, generating the figures you need for stamping office submissions and client invoicing.
See every surplus lines policy's filing status at a glance — from initial search through stamping office confirmation.
Color-coded statuses make it immediately clear which filings need attention. Filter by state, carrier, producer, or status to focus on what matters. Overdue filings rise to the top automatically.
Receive automated reminders before filing deadlines so your agency never incurs late-filing penalties.
Alerts fire at configurable intervals before each state's filing deadline. Notifications reach the responsible producer and any designated compliance staff via in-app alerts and email.
Generate complete filing packages with declination letters, affidavits, and tax worksheets for any policy on demand.
When a state DOI auditor or your E&O carrier requests surplus lines documentation, you can produce the full paper trail in seconds. Every document is version-controlled and tamper-evident.
Handle surplus lines placements across all 50 states with jurisdiction-specific rules built into every workflow.
Whether you're filing through the Florida Surplus Lines Stamping Office, the California SLSOT, or any other state authority, the system adapts its requirements, forms, and tax calculations to match the governing jurisdiction.
What they don't do
Replace error-prone Excel sheets with a purpose-built compliance dashboard that never loses a row.
Stop Googling state tax rates — Insurstein applies the correct surplus lines taxes automatically.
Digitize your diligent search documentation so it's searchable, sortable, and always accessible.
Trade manual reminders for automated alerts that fire before every filing deadline.
Manage filings for every stamping office from a single interface instead of logging into multiple sites.
Replace last-minute scrambles with always-ready documentation that's organized throughout the year.
What it takes off your plate
Automatically counts declinations per policy and flags when the state-required threshold has been met.
Maintains current surplus lines tax rates for every state so you never apply an outdated percentage.
Tracks filing windows for each state and surfaces policies approaching their deadline.
Aggregates filing status across all surplus lines policies into a single compliance health score.
Pulls declination records, tax calculations, and policy details into ready-to-file packages.
Records every action taken on a surplus lines filing with user, timestamp, and details for full traceability.
A day in the life
8:00 AM
Open the Surplus Lines Filing dashboard. Two filings are due this week — both show green with all declinations documented and taxes calculated.
9:30 AM
A commercial property risk gets declined by three admitted carriers. Log each declination directly from the quoting screen — the system auto-creates the filing record.
11:00 AM
The system calculates Florida's 5% surplus lines tax plus the 0.3% FSLSO stamping fee on the new placement. No manual math needed.
2:00 PM
Submit the completed filing package. The status flips to 'Filed' and the confirmation is logged with a timestamp.
4:30 PM
A state examiner requests surplus lines documentation for the past quarter. Export the complete filing history in under a minute.
Daily impact
Filings Completed
Compliance Score
Avg Filing Time
Pending Reviews
Automate diligent search tracking, tax calculations, and filing deadlines — so you can focus on placing business instead of chasing compliance paperwork.